We are a pioneering team dedicated to creating sustainable biomaterials. Based in Cambridge, UK, we are at the forefront of innovation in biomaterials, aiming to revolutionize the materials industry with eco-friendly alternatives.
We are looking for a hands-on Finance & Supply Chain Coordinator to join the team. Ideally someone who has worked in scale up businesses before, who has a ‘can do’ attitude, embraces a fast-paced changing environment, but also someone who can balance the need for control and structure with the need to support the business in its growth ambitions.
Core responsibilities
Finance support (estimated 50% of time)
- Key interface with external bookkeeping firm, providing them with information & guidance on coding, background information on transactions and help reconciling transactions in Xero.
- Handles supplier purchase invoices, loading them onto PACT’s workflow system so that bookkeeping firm can process them
- Acts as PACT’s finance point of contact with suppliers, both for sending purchase orders and resolving invoicing / payment queries.
- Handles supplier payments using either Pleo or proposed new system
- Support during the quarterly VAT return process
- User on our online bank account with ability to set up payments for approval
- Key user for the business’ current critical finance and operational systems (Xero, Dext, Pleo, ApprovalMax etc) as well as supporting the implementation of future systems as the business grows
- Support Finance Director on such other ad hoc finance-related project activity as may be required from time to time
Operations / Supply Chain Support (estimated 50% of time)
- Liaise with carriers to arrange and track shipments, ensuring timely and cost-effective transportation of goods
Customs & Compliance Support
- Coordinate customs clearance processes with suppliers, manufacturers, and logistics providers; ensure all required documents are complete and compliant with regulations
Purchase Ordering Support
- Assist in the preparation, submission, and follow-up of purchase orders to ensure timely procurement and alignment with supply chain requirements
Supplier Communication
- Follow up with suppliers and manufacturing partners to obtain key documentation (e.g., MSDS, certificates of origin) and resolve delays in order fulfilment or shipping
Documentation Management
- Maintain accurate records of shipping documents, import/export paperwork, and compliance certifications
Data Entry & Reporting
- Support the creation and maintenance of Excel-based tools for tracking orders, shipments, and inventory status in preparation for ERP system implementation
Problem Solving & Escalation
- Proactively identify and escalate supply chain issues that may impact delivery timelines or compliance
Requirements
- Strong attention to detail and organisational skills
- Previous experience in a supply chain, logistics, or administrative support role preferred
- Strong organizational and multitasking skills
- Excellent communication and follow-up skills with internal and external stakeholders
- Self-starter, who can work independently at times as well as collaboratively within a team
- Strong communication skills, both written and verbal, where such communication is tailored to the audience / recipient
- Ability to thrive in a fast-changing environment
- Proficiency in ERP systems and accountancy systems such as Xero
- Strong IT skills generally, including excel, powerpoint etc.
Benefits
- 25 days holiday plus 8 bank holidays (UK)
- BUPA medical and dental insurance for peace of mind
- 4x salary life assurance to protect what matters most
- £50 per month Juno allowance – use it on wellness, learning, or lifestyle
- DASH Cycle to Work scheme for a greener commute
- Salary Sacrifice Pension (6% employer and 2% employee minimum contribution)
- EMI Options